Community council meeting agenda ??/??/2012

Here are some of the items we'll talk about at the next meeting.

Please read recent discussions at  http://groups.google.com/group/freegeekchicago-talk. Once you're there, join the group. And once you've joined the group, join the conversation! Please feel free to add to any of the discussions, or start a new one.

The agenda for the previous meeting is at DON'T LEAVE BLANK. The notes for the previous meeting are at DON'T LEAVE BLANK.

The short version of this agenda is at DON'T LEAVE BLANK.

About CC meetings (standing item - Janet)

A Community Council meeting is one of the best ways for people to learn about and participate in our organization.

We want everyone to have a voice. At the same time, we don't want discussions to become unfocused or endless. So we try to follow some guidelines:

• All meetings should be about an hour in length.
• The agenda should be a 1-2 page bulleted list with a person assigned to report on each topic.
• We go through brief announcements and short reports from staff and project leaders in the first 20-30 minutes of the meeting. The rest of the meeting can be reserved for added agenda items and special presentations.
• Each meeting will have a note-taker, an MC, and a facilitator. The MC runs the meeting, the note-taker takes notes, and the facilitator keeps order.
• Everyone has a voice: the facilitator and participants should work to ensure all volunteers get an opportunity to participate and share their questions, feedback, and good ideas.
• There is a 10-minute time limit to all topic discussions. If there is no solution after 10 minutes, we poll the room to decide whether to discuss the item further or table it until the next meeting.
• Everyone is strongly encouraged to sign up for FGC's email discussion list at  https://groups.google.com/group/freegeekchicago-talk.

Introduce yourself (standing item - Janet)

• (Who's taking the minutes?)

(Everybody, say your name)

• (Who are the eligible voters?)

Add agenda items (standing item - Janet)

(Besides the things later in the agenda, what else should we talk about?)

• ...
• ...

Announcements (standing item - Janet)

(Any announcements that don't require action or discussion can go here.)

• Reminder: FreeGeek Chicago will have a table at the Logan Square Market one Sunday a month. The next one is ????????.

• ...

Speaker (occasional item)

(If we have a speaker, this is when they speak)

• ...

Reports (standing items)

staff meeting recap (Alex)

• ...

money report (Aaron)

• ...

laptop report (Aaron/James)

• ...

education team report (Susan)

• ...

web report (Dave/Alex)

• ...

video report (Russell)

• ...

space report (James)

• ...

social media/marketing report (Roshani)

• ...

Follow-ups (standing item)

(These are reports on action items from previous agendas.)

• ... (who?)

• ... (who?)

• ... (who?)

Constitutional questions (standing item - DavE)

...

First old item (old item - who?)

...

Second old item (old item - who?)

...

... (old item - who?)

...

Last old item (old item - who?)

...

First new item (new item - who?)

...

Second new item (new item - who?)

...

... (new item - who?)

...

Last new item (new item - who?)

...

Added agenda items (standing item)

(Don't forget the items that were added at the beginning of the meeting.)

• ...

• ...

• ...

Date of next meeting (standing item - Janet)

(usually in 2 weeks)

Shout-outs (standing item - Janet & company)

("What's Good" and "Damn the Man")

HOWTO write agendas

http://codex.freegeekchicago.org/wiki/MeetingAgenda/HowTo

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